MARCH 1, 2004
CITY COUNCIL MEETING
EXECUTIVE SESSION: The meeting will begin with an executive session at 7:00 p.m. to discuss union negotiations.
CONSENT AGENDA #2004-05
A. Item 04-1006
Recommending City Council approve the final reading of an ordinance to remove a “No Parking Zone” on Prairie Street located in front of the former West Theater. The zone was used to drop off and pick up theater patrons. Elimination will provide three additional parking spaces.
B. Item 04-1007
Recommending City Council consider the final reading of an ordinance to add a Left Turn YIELD sign in the median. The yield sign would be for eastbound traffic on East Fremont Street at the Farnham intersection west of the underpass. TAC is recommending the installation of the sign to make motorists more aware of the oncoming traffic from the east as they exit the underpass.
C. Items 04-4017
Recommending City Council approve the use of the Kiwanis Park area dedicated to the horse shows for five shows sponsored by the Galesburg Boots and Saddle Club. The annual events are scheduled for May 16, June 20, July 18, August 15 and September 19 from 9:00 a.m. to dusk. Insurance is required and will be provided prior to the events.
D. Item 04-4018
Recommending City Council approve the car show at Lincoln Park on June 6, 2004. The annual event is sponsored by Limited Rods and normally has around 500 participants. Insurance is required and will be provided prior to the event.
E. Item 04-4019
Recommending City Council approve an application to the Illinois Environmental Protection agency to host a one-day household hazardous waste collection event. The event has been held in Galesburg several times and has been an outstanding success. The City will provide the publicity costs and the IEPA pays 100% of the collection and disposals costs. The publicity funds are budgeted in the 2004 Refuse Fund.
F. Item 04-5002
Council is asked to receive the final Transit Audit Report for fiscal year ending June 30, 2003. The audit is a requirement of the State and Federal governments after receiving and expending the grants funds. It should be noted that $64,028.52 was due to the City and has been received. The payment is due after an audit of expenditures and revenues and the difference is returned to the City.
GE. Item 04-8004
Please let Director Osborn or me know if you have questions concerning individual bills so we might research and respond prior to the City Council Meeting.
ORDINANCES & RESOLUTIONS
A. Item 04-1008
Request City Council consider the first reading of an ordinance to approve Phase XIX of the Sandburg Mall Comprehensive Planned Development District to include an addition to 929 West Sandburg Drive. The 210 square feet addition is to Dr. Dan Kaspar’s office. The zoning ordinances require a new development in the CPDD obtain site plan approval from the City Council. The Plan Commission has reviewed the proposal and recommends approval.
BIDS, PETITIONS & COMMUNICATIONS
A. Item 04-3006
Recommend City Council approve the quote of Robotronics of Springville, Utah, as a sole source provider for Galesburg Fire Department educational equipment. The quote for the multitasking robot called Safety Sam is $10,585. It is paid for with a 90% FEMA grant and 10% from the Foreign Fire Insurance 2% Board. Once received, the robot will be on display for the City Council and public prior to a City Council Meeting. It will be used various fire and police department events.
CITY MANAGER’S REPORT
A. Weekly yard waste pickup will resume on March 1, 2004.
B. Spring Clean Up Days are March 29 through April 2, 2004.
C. City will be a sponsor of the Leadership Greater Galesburg’s free front line training program called Wow Em’ [We operate with everyone in mind].
MISCELLANEOUS BUSINESS
A. Item 04-4020
Recommending the City Council approve the demolition action for the house located at 999 West Brooks Street and the garage and shed at 859 Michigan Avenue. Owners have been contacted, but no cleanup or resolutions to the situations have been completed. This is the first step in the demolition process. The Illinois Supreme Court has upheld the State Statutes related to property demolition.
B. Item 04-4021
Recommending City Council approve a 2004 Budget Adjustments. There is no budget impact and all are accounting reclassifications. Revenues have been received or will be. Most adjustments are prior year [2003] purchases paid for in 2004.
C. Item 04-4022
Recommending City Council approve a change authorization for engineering Well #4 [gravel pack well] at the Oquawka Water Plant. Additional items were discovered during design and inspection of the site including the inability to use existing conduits. In addition, further analysis is to be completed on the pumping capacity required for the new well. The cost of the additional services is $10,977 paid to Farnsworth Group from the Water Fund.
D. Item 04-4023
Recommending City Council approve the change in the lock box procedures for submitting and accounting of City of Galesburg utility bills. Presently the City uses a service provided by Wells Fargo Bank to receive utility payment, which then directly account and credit the City’s utility account. The lock box address is, however, Des Moines, Iowa. While it appears the money is going to Des Moines, it is credited directly to the City of Galesburg’s water account. The lock box procedure did save staff time, which was allocated to the GASB 34 conversion. The lock box procedure, however, did not “buy” customer acceptance and at Councils suggestion and input, recommending City immediately discontinue the lock box service and return to sending the bills to the City of Galesburg. The return will not cause hiring of additional personnel due to other cost saving efficiencies and completion of a majority of the GASB 34 conversion.
D. Item 04-5003
A schedule of taxi rates for the new Ace Cab Taxi Company has been submitted to the City. The rates are receive only and submitted for recording purposes.
TOWN BUSINESS
Item 04-9004
A. Consider bills list
CITY
MANAGER’S REPORT MARCH 1, 2004 [CM WORD]