Purchasing office located in the Finance Department in City Hall
Galesburg Purchasing Policies
The City of Galesburg requires a wide variety of commodities and services to help the City Departments serve the citizens of Galesburg. We depend on you, the vendors and contractors, to help us provide these services.
The complete City of Galesburg Purchasing Policy is available at the office of the Purchasing Agent.
To Bid or Not To Bid
The City of Galesburg Municipal Code requires all bids for commodities or services exceeding $5,000 to be publicly advertised and go through a competitive Request for Bid/Request for Proposal process that ensures integrity and fairness to all competing bidders.
All bidders are subject to inquiries and providing documentation in support of their respective firms to show that they are both reasonable and responsible in their business practices.
A formal bid or RFP must be advertised a minimum of ten days prior to the bid letting. Notice of bids will at a minimum be placed in the local newspaper.
All bids state a time and date in the call for bids that state the time and date for the public opening and any bids submitted after the deadline will be rejected.
Once the bids are opened and reviewed by the purchasing staff, a written recommendation for award is sent to the City Council for approval.
No award or purchase order can be authorized to any vendor without Council approval for purchase requiring a formal bid.
Mailing Address for Bid Documents
City of Galesburg
P.O. Box 1387
55 West Tompkins Street
Galesburg, IL 61402-1387
Bid Opening Location
Formal bid openings will take place in the Basement Conference Room of City Hall at the designated time specified in the bid documents unless an alternate location is specified in the bid documents.
All items not covered by state statute or city ordinances that are between $2,000 to $5,000 must have at least two written quotations, or more, and must comply with the city's terms and conditions.
The city solicits bids or quotations from a wide variety of sources for such things as copiers, cellular phones, computers, chemicals, office supplies, vehicles, construction equipment, etc., to name but a few.
Exempt Tax Status
The City of Galesburg is exempt from all Federal excise and State sales taxes and documentation may be obtained by contacting the purchasing office.