Send your suggestions
or complaints to:
suggestion@
ci.galesburg.il.us
City of Galesburg
55 W. Tompkins Street
P.O. Box 1387
Galesburg, IL 61402-1387
309/343-4181
Purchasing
Galesburg Purchasing Policies
The City of Galesburg requires a wide variety of commodities and services
to help the City Departments serve the citizens of Galesburg. We depend
on you, the vendors and contractors, to help us provide these services.
To Bid or Not To Bid
The City of Galesburg Municipal Code requires all bids for commodities or
services exceeding $5,000 to be publicly advertised and go through a competitive
bid/rfp process that ensures integrity and fairness to all competing bidders.
All bidders are subject to inquiries and providing documentation in support
of their respective firms to show that they are both reasonable and responsible
in their business practices. Computer related commodities or services in
excess of $10,000 are subject to the bid process. A formal bid or RFP must
be advertised a minimum of ten days prior to the bid letting. All bids state
a time and date in the call for bids that state the time and date for the
public opening and any bids submitted after the deadline will be rejected.
Once the bids are opened and reviewed by the purchasing staff, a written
recommendation for award is sent to the City Council for approval. No award
or purchase order can be authorized to any vendor without Council approval.
Quotations
All items, not covered by state statute or city ordinances, that are between $1,000 to $5,000, must have at least two written quotations, or more, and
must comply with the city's terms and conditions. The city solicits bids
or quotations from a wide variety of sources for such things as copiers,
cellular phones, computers, chemicals, office supplies, vehicles, construction
equipment, etc., to name but a few.
The City has a centralized purchasing system whereby all requests for goods
and services are issued through the purchasing office in the Finance Department.
The purchasing staff maintains and updates bid lists on a constant basis.
The City has maintained a policy of helping new businesses do business with
our city and DBE's or startup businesses are encouraged to contact the purchasing
office with help in competing for contracting opportunities.
Exempt Tax Status
The City of Galesburg is exempt from all Federal excise and State sales
taxes and documentation may be obtained by contacting the purchasing office.
The above information is not fully inclusive of the purchasing process and to obtain further information please call or email:
Kraig Boynton
Purchasing Agent
kboynton@ci.galesburg.il.us
Phone 309-345-3678
Fax 309-343-4765
Purchasing is located in City Hall in the Finance Department.
Mailing Address:
City of Galesburg
Purchasing
P.O. Box 1387
55 West Tompkins Street
Galesburg, IL 61402-1387
Office hours are 8:00 a.m. to 5:00 p.m. Monday through Friday.